The practical answer: your first inquiry does not need to be a complete construction package. The factory does, however, need to understand what is being made, roughly how much, the likely dimensions, the expected specification and where the order will be delivered. A rendering alone can start a conversation, but it normally supports a budget range rather than a production-ready quotation.
The minimum information for a first review
| Information | What it helps the factory check | What to send if it is not ready |
|---|---|---|
| Product scope | How many kitchens, wardrobes, vanities or wall panels are involved | A simple room-by-room list |
| Drawings or dimensions | Overall size, cabinet structure and level of complexity | Sketches, site photos and main wall measurements |
| Quantity | Whether the job is a one-off villa or a repeat apartment package | Estimated units and number of layouts |
| Material direction | The likely cost level for boards, fronts, hardware and countertops | Reference images plus a clear budget position |
| Destination | Packing, transport and delivery boundaries | At least the country and city |
| Target schedule | Whether drawing review, samples, production and shipping can fit | An expected arrival month |
Having files does not automatically mean the quote is accurate
Quotation accuracy depends on how clearly the files define the specification. Two projects can both be described as “one kitchen” while using very different drawer counts, door finishes, hardware, countertops and export packing. The closer the drawings are to the intended order, the fewer assumptions the factory has to make.
Files that are usually enough for an early budget
- Renderings or reference photos;
- main room dimensions and site photos;
- an approximate product list and quantity;
- a preferred material level and budget position.
Files normally needed for a formal quotation
- Plans, elevations or cabinet drawings with dimensions that can be checked;
- a BOQ arranged by room and product number;
- the intended board, front, hardware and countertop specification;
- appliance, sink, lighting and special hardware models or dimensions;
- packing, shipping and delivery scope.
Three details that are often missed
First, define the quotation boundary. Check whether countertops, lighting, handles, fillers, toe kicks, packing and freight are included. Second, control the drawing version. Measurements changed in a chat should also be updated in the approved drawing or BOQ. Third, show the site conditions. Windows, beams, plumbing, uneven walls and access limitations can change the final construction.
How to start when the file package is incomplete
There is no need to delay the first review until every detail is finished. Send the files already available and mark which measurements are confirmed and which are provisional. The factory can then judge whether the project is a suitable fit and return a clear missing-information list. Once the important gaps are closed, the initial budget can be tightened into a quotation that is easier to compare and approve.
Quotation File Checklist 
Drawing & BOQ Preparation 
Drawing Preparation Guide